Lighting distribution — +5,000 RFQs/month automatedComponents manufacturing — six-language RFQ briefsConstruction contracting — 400-file design packages parsedWorks with — Odoo · NetSuite · SAP · yours tooInputs — Email · Excel · PDF · WhatsAppLighting distribution — +5,000 RFQs/month automatedComponents manufacturing — six-language RFQ briefsConstruction contracting — 400-file design packages parsedWorks with — Odoo · NetSuite · SAP · yours tooInputs — Email · Excel · PDF · WhatsApp
01 — THE PROBLEM
Most of your team’s day still looks like this.
01
Generating quotes
One RFQ turns into hours of catalog lookup, pricing checks, and manual formatting. Meanwhile, your competitor already replied.
1–2 hper RFQ, manual
02
Entering orders
Orders arrive via WhatsApp, voice notes, and forwarded emails. Someone retypes each one into the ERP by hand.
every lineretyped by hand
03
Approving exceptions
Discounts, credit holds, special pricing. Every exception waits in an email chain for someone senior, and by the time sign-off lands, the customer has moved on.
dayswaiting for sign-off
02 — THE SYSTEM
From inbox to ERP, in five stages.
in
Receive
Email, Excel, PDF, image — any language.
01
Parse
Line items extracted, each line classified.
02
Match
SKU + price found, your rules applied.
03
Propose
Draft quote, exceptions flagged.
out
Order
Human-approved, written back to the ERP.
HARD CASES — A SAMPLE
“BL-340 · 36W · IP65 — ou equivalente”→your nearest equivalent, whatever the language. And IP65 stays IP65.
“c 4471” · “C4471” · “C-44 71”→C-4471 — same product, however they write it.
“C-2750 × 20” — a fixture that needs a driver→+ driver × 20 added. Nobody mentioned it — your order history did.
requested item: discontinued→three in-stock alternatives, ranked by spec.
+ yours→every operator decision teaches the system — the list keeps growing.
03 — HUMAN IN THE LOOP
The system drafts. Your team decides.
1Client not recognisedrouted to a person
2Line item unclearrouted to a person
3Match confidence 60–89%rep confirms
4No match foundsenior sales
5Full quote readyunconditional sign-off
Gate 5 is unconditional. No quote or order enters the ERP without a human signing off. The AI removes the repetitive work — not the role.
the one item that needs a person — everything else just flows
04 — PRINCIPLES
How we work.
Industrial B2B. Only.
Distributors and manufacturers are all we work with. Every connector, workflow, and solved edge case from one client carries over to the next.
Systems, not projects.
You get a production system that keeps improving after go-live, not a handover and an invoice. And we are not locked to a single AI provider: when better models ship, yours gets them.
Partners, not vendors.
We price on usage, not heavy implementation fees. If the system doesn't run, we don't get paid. That keeps everyone honest.
Built like infrastructure.
Every AI call is traced and tested. Humans gate anything irreversible. Your data is handled to GDPR standard, on your own servers if you want. Most vendors ship a demo and call it a system.
05 — WORK
The kind of companies we build with.
Industrial B2B distributor, Europe
Thousands of RFQs a month, each quote composed by hand from ERP and Excel — now a clean draft in minutes, with their pricing rules applied.
min per quote ↓
Components manufacturer, Europe
Proposals took a full week across six languages of PDFs, CADs and emails — now a structured project brief, and a clear call on which tenders are worth the week.
days per brief ↓
Construction contractor, LatAm
Estimating from 400-file design packages capped them at six or seven bids a year — now the system reads the package first, and they bid every project worth chasing.